Daily Vehicle Checklist
By law it is an employer’s responsibility to ensure their equipment is well maintained, in an efficient state of working order and in good repair. It is vital that all vehicles are maintained; to the level specified by the manufacturer and that they are mechanically in good condition.
Employers often find it helpful to provide each of their drivers with a daily vehicle checklist, in order to ensure the vehicle is in sufficient repair before it goes out on the road. A daily check list acts as a reporting system for any faults or hazards regarding the state of the vehicle, which an employer has a legal obligation to address immediately and repair the vehicle in order to meet with the legal guidelines.
Every vehicle should come complete with a vehicle handbook, which will contain the manufacturers recommended guidelines for regular vehicle maintenance and repair. Understanding these basic recommendations is vitally important and it is from such information that employers may then develop a clear and simple daily procedure for employees to carry out a check of their vehicle each morning, prior to the beginning of the working day, using a check list template.
There are many vehicle check list templates available to download on the internet, although these vary in size and complication. A basic check list may include a brief analyse of the condition of the feature listed below:
Condition of the vehicle bodywork, windscreen, windows and lights
Cleanness of windscreen, lights and number plate
Security of the load
Condition of tyres, pressure and wear
Engine oil level
Condition of battery
Function of seat belts
First aid kit
Usability of horn
Sufficient fuel level
(Above checks taken from the Derby and Derbyshire Road Safety Partnership Daily Vehicle Checklist)
As previously mentioned, it is solely the employers responsibly to maintain the safety of their vehicles and with the introduction of a daily vehicle checklist, carried out by each driver, will reduce the risk of accidents occurring due to faults within the vehicle.
The checklists can alert the fleet manager to any repairs required or parts due for replacing; meaning the overall upkeep of the vehicles will be of a high standard, resulting in each vehicle being better maintained, lowering the chance for larger, more costly problems occurring due to an undetected fault.