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How to write a road safety policy for your business

Make sure you check the regulations

It is important to ensure that you know the regulations that are needed to be followed before putting your own safety policy in place for company fleet. There are things like the workers compensation act, as well as things like occupational health to consider.

Create an overview at the beginning of the policy

In this part of the road safety policy, you will include some information about the company and the organisation in which the driver is driving for. You may want to include the organisational structure of the business, the number of employees, and also the reasons behind the road safety policy.

You also need to outline exactly who the policy is aimed for, and how it can help the driver moving forward. At this stage, you may also want to acknowledge anyone who has had any involvement in putting the policy together, as well as contact information for anyone wanting to discuss anything included in more detail.

Ensure that responsibilities are outlines

Within the policy, you may want to indulge the responsibilities of the driver and/or whom the policy will be aimed at. Provide statements stating the reasons behind the safety poly and the company's stance on the matter.

You need to take it upon yourself to perform some sort of risk management

In order to even put a road safety policy together for your business, there is an element of risk assessment that needs to take place. This will help you to create the policy structure, as well as highlighting any issues that could be faced by drivers out on the road. It’s important to highlight the duties involved, and how you would expect the driving position to be handled and taken out.

You could also highlight some of the more common and great risks, and essentially putting a guide together on how you, as a business, would want things to be conducted and concluded. You can even employ vehicle tracking systems to identify and spot warning signs of unsafe driving such as speeding or erratic behaviour.

Highlight supervision, and common personal issues

Within the policy, there may be areas that need specific importance. These areas include supervisions and structure of the business. This policy could also be a point of contact for the driver to use if they need to raise certain problems or feedback on areas that could need improvement.

You may also want to look at some of the more personal issues that can affect one's driving ability. While it’s important to look at things from a risk factor to the business, there is a risk factor in the driver as well. This is why highlighting things such as fatigue management, distracted driving, and even the use of phones and other devices while out on the road or during work time.

The procedures you put in place to handle these common areas will not only benefit the driver to keep them safe out on the road in your company vehicle, but also help protect your assets.

Ensure there is a way that the driver can sign to agree to the policy

You also need to consider ensuring that a driver agrees to the policy outlined, so getting this signed upon employment is a great place to start. This then forms an agreement between the business and the driver in regards to safety procedures and exactly what is expected, from both parties involved.

Putting something together like this can be personal to the business after all, there many be more areas you want to highlight, or find that certain things may not be important to your business or even essential. But a policy should have a fundamental outline, and what you choose to add in after that is personal to the business involved. 

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