Fleet management software

Fleet management can be one of the most resource-intensive aspects of a business. Knowing the location and managing the activity of an entire fleet of vehicles in real-time is extremely time-consuming. Making sense of any data gathered, and using it to plan future operations is another job in itself.


Fortunately, RAM Tracking’s fleet management solutions are here to help businesses improve efficiency and productivity whilst saving money too. The RAM Assist Fleet Management App from RAM Tracking eliminates paperwork and keeps all fleet documents in one safe place. 

Image of van being managed by fleet management

What is fleet management?

Fleet management falls into many areas for a business, some of which will be suitable and relevant to all, and others will use some specialisms only because of the nature of the business. Even the smallest of businesses will have an element of fleet management on even one vehicle as in order to keep the vehicle on the road and compliant with laws, certain processes need to be completed.

Outdated fleet management system?

The old-fashioned way to manage the business fleet is to use paperwork and a calendar to remind one of the tasks needed to do to comply. These basic fleet operations or fleet administration can of course be handled manually with a small fleet but does rely heavily on the person(s) responsible which falls under fleet compliance management.

With all these requirements needed it’s easy to start to see why some automations in these tasks becomes not only helpful but essential to ensure businesses to not fall foul of the laws and regulations which in the worst-case scenarios could actually lead to suspension or a ban on the businesses working practice.

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Driver performing a vehicle check

Fleet maintenance software

The first part of any fleet management could arguably be the purchasing of the vehicles with companies specializing in the help and acquisition of the fleet at best-of-time rates to keep the overheads as low a possible along with (if not in-house) the maintenance of the fleet which doesn’t just extend to general servicing but recommends wear-and-tear replacements to parts after mileage milestones have been met. This falls under the banner of fleet repair management or fleet maintenance management.

Maintaining the fleet

Having a robust system in place to oversee and ensure vehicles stay on the road can seem like a daunting task but with the right fleet management system in place this can be overcome with success.

Our most used part of our fleet management software very much covers the area of fleet maintenance as drivers are asked to input a daily circle check. By having this feature simplified and electronically uploaded and stored the reams of paperwork and lost or forgotten checks are a thing of the past. There are 37 points to check in the vehicle circle. The main areas covered are:

  • Lights & horn.
  • Mirrors, glass & wipers.
  • Tyres & brakes.
  • Body work including exhaust.
  • Fluids fuel and oil.
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Image of worker completing an off-site task.

Streamline with fleet management optimization

Having all the vehicles in the fleet being tracked on the map it’s easy to see how jobs are progressing, where the workforce is in relation to new jobs or tasks that arise in order to deal with new customer requests or potential urgent tasks too.

If a breakdown was to occur, drivers in close proximity could pick up the slack and smooth over jobs being stacked up or start to run behind schedule.

Customers have often commented on the streamlining the fleet management software provides in relation to getting more done in the day having the communication and ability to see the workforce best place to increase the volume of work completed from the efficiencies made through route optimisation and job assignment based on being able to easily track vehicles using GPS tracking systems.


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Image of car being taken away after an accident.

Fleet management solutions - accident management

In the event of an accident, fleet accident management software comes into play.

Our system reliably informs the duty fleet manager to the problem with the driver able to either write or vocalise through recording the incident at the time which is essential for recalling what happened and who is at fault.

  • Any witnesses can also be logged and noted in the system so as to cover what is needed to inform the insurance company.
  • Our dashcam options also provide protection and evidence in case of dispute once the accident has been logged via our system and recovery support sent out. This can also lead to a reduction in the cost of insurance through FNOL (first notification of loss).
  • With the vehicles all being tracked to monitor performance, they are also of course being tracked in the event of a vehicle in the fleet being stolen.
  • Recovery is significantly increased to almost guarantee a quick result in restoring stolen vehicles back to the fleet to be ready for action again.
  • We also have in place within the app a section for vehicle breakdown notifications should the vehicle stop working. 
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