Fleet management can be one of the most resource-intensive aspects of a business. Knowing the location and managing the activity of an entire fleet of vehicles in real-time is extremely time-consuming. Making sense of any data gathered, and using it to plan future operations is another job in itself.
Fortunately, RAM Tracking’s fleet management solutions are here to help businesses improve efficiency and productivity whilst saving money too. The RAM Assist Fleet Management App from RAM Tracking eliminates paperwork and keeps all fleet documents in one safe place.
Fleet management falls into many areas for a business, some of which will be suitable and relevant to all, and others will use some specialisms only because of the nature of the business. Even the smallest of businesses will have an element of fleet management on even one vehicle as in order to keep the vehicle on the road and compliant with laws, certain processes need to be completed.
The old-fashioned way to manage the business fleet is to use paperwork and a calendar to remind one of the tasks needed to do to comply. These basic fleet operations or fleet administration can of course be handled manually with a small fleet but does rely heavily on the person(s) responsible which falls under fleet compliance management.
With all these requirements needed it’s easy to start to see why some automations in these tasks becomes not only helpful but essential to ensure businesses to not fall foul of the laws and regulations which in the worst-case scenarios could actually lead to suspension or a ban on the businesses working practice.
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The first part of any fleet management could arguably be the purchasing of the vehicles with companies specializing in the help and acquisition of the fleet at best-of-time rates to keep the overheads as low a possible along with (if not in-house) the maintenance of the fleet which doesn’t just extend to general servicing but recommends wear-and-tear replacements to parts after mileage milestones have been met. This falls under the banner of fleet repair management or fleet maintenance management.
Having a robust system in place to oversee and ensure vehicles stay on the road can seem like a daunting task but with the right fleet management system in place this can be overcome with success.
Our most used part of our fleet management software very much covers the area of fleet maintenance as drivers are asked to input a daily circle check. By having this feature simplified and electronically uploaded and stored the reams of paperwork and lost or forgotten checks are a thing of the past. There are 37 points to check in the vehicle circle. The main areas covered are:
Having all the vehicles in the fleet being tracked on the map it’s easy to see how jobs are progressing, where the workforce is in relation to new jobs or tasks that arise in order to deal with new customer requests or potential urgent tasks too.
If a breakdown was to occur, drivers in close proximity could pick up the slack and smooth over jobs being stacked up or start to run behind schedule.
Customers have often commented on the streamlining the fleet management software provides in relation to getting more done in the day having the communication and ability to see the workforce best place to increase the volume of work completed from the efficiencies made through route optimisation and job assignment based on being able to easily track vehicles using GPS tracking systems.
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In the event of an accident, fleet accident management software comes into play.
Our system reliably informs the duty fleet manager to the problem with the driver able to either write or vocalise through recording the incident at the time which is essential for recalling what happened and who is at fault.
Fleet management software, when implemented properly, will help your business to optimize your fleet of vehicles. This allows you to track the real-time location and status of vehicles - you can receive in-depth information on things such as the fuel consumption of each vehicle as well as the various requirements for maintenance purposes.
Fleet management software can help your business to save time and money by providing the fleet manager with accurate as well as real-time information on their fleet of vehicles. The fleet manager can then use this information to help improve the business' productivity, for example by optimizing the daily route that they take and helping to reduce the overall fuel consumption for each vehicle.
Some of the most common features that are included with a fleet management software system include; real-time tracking, the ability to optimize daily routes, fuel-usage, and scheduling maintenance to help to reduce time off the road - these features will bring you a powerful new way to improve the productivity of your fleet.
A majority of fleet management systems are able to be utilized in both company-owned and leased vehicles. It is important that you ask your provider to ensure that it is suitable for your type of fleet as every business' fleet is different. Whether you own your vehicles, lease them, or even if you utilize a grey fleet, find out up front today.
The cost of fleet management software can't be put down to one single price, this is because the price varies on the number of features and various capabilities that your business requires for day-to-day operations. You will also find that the length of time that you are in a contract for will impact the price that you pay (longer contracts usually leading to lower monthly costs). It is best that you find out from your provider so you can allow them to understand your specific needs from the system so they can provide you with an accurate quote.
Fleet management software is compatible with a wide range of vehicles, from cars and vans to lorries and buses. It's important that you ask your provider whether their fleet management system is the right fit for your fleet by ensuring that they have the right compatibility for the type of vehicle that you have across your fleet. By asking beforehand, you can save yourself a lot of trouble.
You will find that the majority of fleet management systems are able to offer you real-time tracking capabilities allowing you to keep a closer eye on your fleet regardless of whether you are using the web app or a mobile app (as long as this is something that your provider offers)
There are a wide range of fleet management systems that allow you to optimize your drivers' routes - it allows you to proactively look into the most efficient routes that your drivers can take to reduce the amount of fuel consumption by having them take a similar route whilst avoiding unnecessary backroads etc. to help to make them more efficient. Creating a more efficient route for your drivers allows you to save money on fuel improving your bottom line.
Yes it can! There are a wide range of fleet management software systems that also allow you to schedule maintenance for the vehicles in your fleet. This is useful for keeping track of when your vehicles require maintenance which helps you to schedule days where they are off the road in advance so the vehicles are in working order. However, it is important that you speak with your provider beforehand so you can understand if this is a feature that they offer with their fleet management system.
A lot of the fleet management software systems that are available will offer you some form of driver behaviour monitoring capabilities - this helps you to track instances of rapid acceleration, harsh braking, idle time and much more. This allows you to take the time to look into poor habits your drivers have and allows you to provide them with relevant training to help ensure your fleet is not only efficient but safe.
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