The complexity behind facilities management
Managing multiple buildings means balancing planned maintenance, reactive callouts, contractors and strict service level agreements. When every property has different schedules and compliance requirements, keeping everything organised quickly becomes a challenge.
Klipboard Job Management gives facilities management companies one platform to schedule work, coordinate engineers, capture service records and prove every job was completed correctly.
No clear view of who is where across a building portfolio
Coordinating employed teams and subcontractors across multiple sites without real-time visibility means decisions are made on phone calls and assumptions
SLA compliance difficult to evidence
Response times and scheduled maintenance visits tracked manually, leaving gaps that are hard to fill when a client questions performance at a contract review
Subcontractor attendance impossible to verify
Relying on self-reported timesheets with no independent record of when contractors actually arrived or left each property
PPM schedules slipping without anyone noticing
Planned maintenance visits tracked on spreadsheets with no automated triggers, so missed visits only come to light when a client complains
Service records scattered across systems and inboxes
Completion notes, photos, and sign-off documents stored in different places, making audit preparation a manual scramble
Reactive jobs disrupting planned programmes
Emergency maintenance landing in an already full schedule with no easy way to reassign without losing track of what was already booked
One platform for FM job management
Run planned maintenance, respond to reactive work orders and keep every property compliant from one connected platform. Everything updates in real time, helping office teams and engineers stay in sync.
Job scheduling across your building portfolio
Keep engineers productive and every maintenance job on schedule. Facilities management job management software makes it easy to coordinate planned maintenance, reactive callouts and day to day work orders across multiple buildings.
Office teams can see who's available, assign the right engineer and track every job from first visit through to completion, all from one platform.
Stay in control with:
- Live scheduling by engineer, skill, location or availability
- Instant dispatch for reactive maintenance and emergency callouts
- Mobile job notifications with all the information engineers need before arriving on site
- Real time job tracking from assignment through to completion
PPM scheduling
Never miss another planned maintenance visit. Planned preventative maintenance (PPM) is the foundation of most facilities management contracts, but managing recurring schedules across multiple sites can quickly become time consuming.
Klipboard automates PPM scheduling, generates work orders when visits are due and helps you keep every property compliant without relying on spreadsheets or manual reminders.
What you can manage:
- Recurring maintenance schedules by building, service type and frequency
- Automatic work order generation ahead of every scheduled visit
- Customer and building manager notifications when maintenance is booked and completed
- PPM completion reports ready for audits, contract reviews and compliance reporting
Digital job sheets and service records
Capture complete service records before engineers leave site. Digital job sheets replace paper forms with accurate, real time documentation, giving facilities management teams instant access to every maintenance record.
Engineers complete job sheets on the mobile app while they're still on site, helping you improve compliance, reduce paperwork and speed up customer reporting.
Capture everything on site:
- Digital service records completed in real time through the mobile app
- Photos, defects and before and after images attached directly to every work order
- Customer and building manager signatures collected before leaving site
- Secure cloud storage for every job sheet, searchable by property, engineer or date
SLA reporting and compliance audit trails
Prove SLA compliance in seconds, not hours. Facilities management companies need clear evidence that planned maintenance and reactive work have been completed on time.
Klipboard records every attendance, response time and completed work order in one searchable audit trail, making compliance reporting quick and straightforward.
Report with confidence:
- Response time reporting for every reactive maintenance callout
- PPM completion records demonstrating contractual compliance
- Contractor and engineer attendance logs across every property
- Portfolio wide reporting for maintenance activity, work orders and service performance
What FM companies get
Complete portfolio visibility
See every team, every building, and every job status in one view. Coordinate reactive and planned work without constant phone calls to find out where people are.
Prove SLA compliance
Timestamped attendance records, response time data, and PPM completion reports give you everything you need for client reviews and compliance audits.
Automated PPM scheduling
Set up maintenance programmes once per building and let Klipboard Job Management generate jobs, notify teams, and track completion automatically.
Digital service records
Photos, completion notes, and client signatures captured on site in real time. Records in the office before the team has left the building.
Basement plant room functionality
The mobile app runs offline and syncs automatically, so service records are completed accurately even in areas with no signal.
Subcontractor accountability
The same digital job records and attendance tracking for contractors as for your own staff. One consistent audit trail regardless of who did the work.
Real companies, real results
Why FM companies choose Klipboard Job Management
Support that understands multi-site FM operations
Industry-leading reliability
Built for complexity
Lifetime training and support
Transparent pricing, no hidden fees
Seamless integration
Over 100 facilities management companies use Klipboard to coordinate their building portfolios, prove SLA compliance, and reduce the admin burden on their operations teams.
Frequently asked questions from FM businesses
Facilities management job management software helps FM businesses schedule planned preventative maintenance (PPM), manage reactive callouts, assign engineers and complete digital job sheets from one platform. It gives office teams and field engineers real time visibility over every maintenance job while reducing paperwork and improving compliance.
Klipboard automates recurring maintenance schedules, so you only need to set them up once. Work orders are generated automatically when visits are due, engineers are notified through the mobile app and every completed visit is recorded for future reporting and compliance.
Every job creates a timestamped record showing when the team was assigned, when they arrived on site, how long they spent, and when the job was marked complete. You can generate SLA reports by building, contract period, or job type and share them directly with clients, with no manual data gathering required.
Yes. Jobs are assigned to subcontractors through the same platform as your own team. Attendance is recorded digitally, completion records are captured on the Klipboard job management mobile app, and everything feeds into the same reporting and audit trail. You get consistent, verifiable records regardless of who carried out the work.
Yes. Completion records, compliance reports, and service histories can be generated and shared directly from the Klipboard Job Management system. This reduces inbound queries from building managers and gives clients the visibility they expect as part of the contract.
Most FM businesses are operational within a week. Klipboard Job Management's templates cover common FM job types out of the box, and the platform's setup is straightforward for coordinators and field teams alike. Free onboarding support is included.
Take control with facilities management job management software
Join over 100 facilities management companies using Klipboard to coordinate multi-site teams, automate PPM programmes, and give clients the documented proof of service they expect.