Job management software built for facilities management
Coordinate teams across your entire building portfolio, automate PPM schedules, and give clients verified proof of every service visit. RAM Job Management gives facilities management companies the operational control to deliver on contracts and demonstrate compliance without the admin pile-up.
Facilities management means delivering on dozens of promises at once
Running a facilities management operation is unlike most field service businesses. You're not managing one type of work, you're coordinating cleaning teams, maintenance engineers, contractors, and compliance inspections across properties you don't own, for clients who expect everything done on time and documented to the letter.
When something slips — a missed PPM visit, an unverified contractor attendance, a service record that can't be found during a client review — the consequences land with your business, not the individual who missed it. Clients don't just want the work done. They want proof it was done.
No clear view of who is where across a building portfolio
Coordinating employed teams and subcontractors across multiple sites without real-time visibility means decisions are made on phone calls and assumptions
SLA compliance difficult to evidence
Response times and scheduled maintenance visits tracked manually, leaving gaps that are hard to fill when a client questions performance at a contract review
Subcontractor attendance impossible to verify
Relying on self-reported timesheets with no independent record of when contractors actually arrived or left each property
PPM schedules slipping without anyone noticing
Planned maintenance visits tracked on spreadsheets with no automated triggers, so missed visits only come to light when a client complains
Service records scattered across systems and inboxes
Completion notes, photos, and sign-off documents stored in different places, making audit preparation a manual scramble
Reactive jobs disrupting planned programmes
Emergency maintenance landing in an already full schedule with no easy way to reassign without losing track of what was already booked
One platform to run your entire building portfolio
Facilities management companies are often managing more job types, more teams, and more compliance obligations than any other field service business. Generic tools don't hold up under that kind of complexity.
RAM Job Management is built to handle planned and reactive work side by side, across multiple buildings and multiple teams, with the reporting and audit trails that clients and building owners expect. Combined with RAM vehicle tracking, you have complete visibility of every job and every team member in one place.
Job scheduling across your building portfolio
When you're managing dozens of properties, the scheduling challenge isn't just about assigning the next job, it's about keeping every building's service programme on track while reactive callouts land throughout the day. RAM Job Management gives facilities coordinators a single view of the whole operation so nothing gets lost in the shuffle.
Assign reactive maintenance to the nearest available team, reschedule around emergencies, and keep your planned programme moving, all from one dashboard.
Key features:
- Live scheduling view across all teams, properties, and job types in one place
- Drag-and-drop job assignment so reactive callouts are allocated in seconds without disrupting the rest of the day
- Separate workflows for planned maintenance, reactive repairs, contractor visits, and compliance inspections
- Automated notifications to building managers confirming attendance times and job completion
Dash cams for engineering fleets
Engineering vans constantly move between sites, often under time pressure in busy areas. Connected dash cams automatically capture incidents, helping you resolve claims faster, protect against false liability, and improve driver safety.
Key features:
- Automatic video capture for incidents and disputes
- Protection against false or disputed liability
- Insights to identify and reduce unsafe driving
- Improve road safety and reduce costly accidents
Mobile job management for engineers
Paperwork should not slow down reactive maintenance or planned service work. When job details are written up hours later, records are missed, and invoices are delayed.
Klipboard job management software captures everything while engineers are still on site:
- Photos of equipment condition and completed work
- Parts used and materials consumed on each job
- Time spent on site and job status updates in real-time
- Customer signatures and sign-off captured digitally
Digital vehicle checks for engineering fleets
Track dumpers, excavators, mixers, generators, and other mobile plant across sites so you always know where equipment is, how it’s being used, and where costs can be reduced.
Track and monitor:
- Digital walkaround checks completed in under 2 minutes
- Defect reports sent directly to the office with photos
- Automatic compliance records for inspections
- Maintenance history tracked for every vehicle in your fleet
What FM companies get
Full portfolio visibility
See every team, every building, and every job status in one view. Coordinate reactive and planned work without constant phone calls to find out where people are.
SLA compliance you can actually prove
Timestamped attendance records, response time data, and PPM completion reports give you everything you need for client reviews and compliance audits.
PPM schedules that run themselves
Set up maintenance programmes once per building and let RAM Job Management generate jobs, notify teams, and track completion automatically.
Every visit properly documented
Photos, completion notes, and client signatures captured on site in real time. Records in the office before the team has left the building.
Basement plant room functionality
The mobile app runs offline and syncs automatically, so service records are completed accurately even in areas with no signal.
Subcontractor Accountability
The same digital job records and attendance tracking for contractors as for your own staff. One consistent audit trail regardless of who did the work.
Why FM companies choose RAM
Support that understands multi-site FM operations
Industry-leading reliability
Built for complexity
Lifetime training and support
Transparent pricing, no hidden fees
Seamless integration
We understand field service engineering. For twenty years, we’ve supported engineering businesses that respond to callouts, manage SLAs, and keep critical systems running. Over 4,000 engineering companies trust us to manage their mobile operations.
Frequently asked questions from FM businesses
Every job creates a timestamped record showing when the team was assigned, when they arrived on site, how long they spent, and when the job was marked complete. You can generate SLA reports by building, contract period, or job type and share them directly with clients, with no manual data gathering required.
Yes. Jobs are assigned to subcontractors through the same platform as your own team. Attendance is recorded digitally, completion records are captured on the Klipboard job management mobile app, and everything feeds into the same reporting and audit trail. You get consistent, verifiable records regardless of who carried out the work.
You set up the maintenance schedule once per building by frequency, service type, and assigned team. Klipboard Job Management generates the jobs automatically ahead of each due date, notifies the relevant team, and records completion with photos and sign-off. Nothing needs to be manually triggered, and nothing slips through the gaps.
The Klipboard Job Management mobile app works offline. Teams complete service records, capture photos, and collect signatures without needing a mobile connection. Everything syncs automatically when they're back in range, so records are always accurate and complete.
Yes. Completion records, compliance reports, and service histories can be generated and shared directly from the Klipboard Job Management system. This reduces inbound queries from building managers and gives clients the visibility they expect as part of the contract.
Most FM businesses are operational within a week. Klipboard Job Management's templates cover common FM job types out of the box, and the platform's setup is straightforward for coordinators and field teams alike. Free onboarding support is included.
Take control of your building portfolio
Join over 4,000 engineering companies using RAM to dispatch faster, hit SLAs, and prove response times. Track engineers, manage jobs, capture site data, and protect equipment.