Asset management software for equipment and tools
Keep an accurate asset register, QR code tracking and service history in one place, so equipment and tools never go missing between jobs.
Where manual asset records fall short
Paper files and spreadsheets rarely keep pace with a busy field team. Details go missing, get duplicated, or simply fall out of date, and building an accurate asset register becomes harder every month.
These are the issues that come up most often when equipment tracking is handled manually instead of through dedicated asset management software.
No single source of truth
Asset details are spread across paper files, spreadsheets and whoever last did the job, with no central asset register to check.
Assets go missing
Equipment gets left on customer sites or moved between locations with no record of where it ended up.
Warranty details get lost
Without a central equipment record, it's easy to miss whether an asset is still covered.
Service history is hard to find
When a customer asks about a repair from last year, someone has to dig through old paperwork to find the answer.
Manual QR tagging takes time
Writing out asset details by hand on every visit takes time better spent on the job.
Audits take too long
Confirming what equipment is where, and in what condition, becomes a lengthy manual exercise without an asset management system in place.
A complete history for every asset
Every change recorded automatically
Rather than relying on someone to remember or write things down, the asset management system builds a running history for each piece of equipment as your team works, so nothing gets left out.
- A timestamped audit log of every change made to an asset, from registration to the latest visit
- Condition notes and photos captured chronologically, so you can see how equipment has changed over time
- Exportable records ready for audits, inspections or customer reporting
- Nothing depends on paperwork surviving between visits, so the history can't be misplaced
Benefits of asset management software
Build an accurate asset register fast
Import existing records in bulk, or capture new equipment on site through the mobile app as your team works. There's no need to enter the same details twice, so the register stays accurate from day one instead of drifting out of date within weeks.
Know where every asset is
A customer asking where a piece of equipment is, or an engineer needing to locate it before a job, no longer means a round of phone calls or emails. The current location is already on record, ready whenever it's needed.
Keep photos and documents together
Manuals, floor plans, warranty certificates and service records all sit against the asset they belong to. Anyone who needs that information can find it in seconds, rather than searching through emails or a filing cabinet back at the office.
Cut down on lost equipment
Gaps in the register show up quickly during a site visit or an audit, rather than months later. Spotting a missing tool early is far cheaper than writing it off after the fact.
How asset management works
Add your assets
Tag with a QR code
Scan and update in the field
Results from real customers
Why choose Klipboard for asset management?
Trusted by 23,000+ businesses
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One connected platform
See how the Klipboard asset management system can help you keep track of every asset your business relies on.
Explore more job management features
Asset management is one part of a complete job management solution. Here's what else the platform can do:
Job management software
Built for businesses where work happens in the field.
Keep your fleet roadworthy with automated maintenance tracking and reminders.
- Full vehicle service history accessible in one place
- Track service history digitally for every vehicle
- Set reminders based on mileage intervals or dates
Frequently asked questions about asset management software
Asset management software gives you a digital record of every piece of equipment your business looks after, including its location, condition, service history and documents. Instead of relying on paperwork or spreadsheets, your team can see everything about an asset in one place.
Every asset gets a unique QR code when it's added to the system. Print it as a label and attach it to the equipment. When an engineer scans the code with the job tracking app, the asset's full record opens instantly, so there's no need to search for it manually.
Yes. Photos taken by your field team are added to the asset record automatically, and you can upload documents such as manuals or floor plans so they're available on the mobile app whenever someone needs them.
No. Asset management is part of Klipboard Job Management and covers your asset register, QR tagging, and service history. If you need live GPS location tracking for tools, plant or trailers, that's covered by RAM's asset tracking system instead.
Yes. The asset management system is built for businesses working across several customer sites. Every asset shows its current location, so office staff and engineers both know exactly where equipment is without contacting each other first.
Stay on top of every asset you manage
See exactly what you own, where it's located and its complete service history, all from one asset management software dashboard.