Fleet management can be one of the most time consuming and resource-intensive aspects of a business. Knowing the location and managing the activity of an entire fleet of vehicles in real-time is extremely time-consuming. Making sense of any data gathered, and using it to plan future operations is another job in itself.
Fortunately, RAM Tracking’s fleet tracking software is here to help businesses improve efficiency and productivity whilst saving money too. The RAM Assist Fleet Management App from RAM Tracking eliminates paperwork and keeps all fleet documents in one safe place.
Fleet management is an overall term for the looking after of vehicles within a business. Everything from purchasing of new vehicles to the sunsetting and removal of old vehicles and everything else inbetween the life cycle of those vehicles. Even the smallest of businesses will have an element of fleet management as in order to keep the vehicle on the road, and compliant with laws, certain processes must be completed.
Keeping up-to-date with all the paperwork required for keeping your fleet on the road is both time consuming and taxing. With everything from servicing and maintenance to the relevant documentation legally required to ensure all vehicles in the fleet are workable is laborious.
Old-fashioned management using paperwork and a calendar to remind one of the tasks needed to be completed to adhere to the law requires a lot of dedication and with human error could prove to be a liablitly if overlooked. This could be:
Whilst a small fleet can cover their basic operations and admin through the use of paperwork, this relies heavily on one person to ensure everything is running smoothly. One person is covering the job of fleet monitoring software.
You must also ensure that your drivers have the right license for the vehicle that they are driving:
With all of these requirements in place, it's easy to see why having an integrated fleet management system would not only be helpful but actually essential to ensure that your business doesn't fall foul of the laws and regulations which, in the worst-case scenario could actually lead to a suspension or even a ban on the working practices of the business.
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Before you can move towards an online fleet management system, the first step is arguably the purchasing of vehicles with companies that specialize in the acquisition of vehicles for your fleet at the best rates, keeping your overheads as low as possible a.
Maintenance of the fleet (if it can't be done in-house) is also vital to keeping the fleet on the road.This isn't just general servicing but you also need someone that can recommend wear-and-tear replacements after certain mileage milestones have been met.
You need to have a robust fleet management system in place that can help to oversee and ensure that your vehicles stay on the road which, at first, can seem like a daunting task. But, with the right fleet management software in place, you can overcome this with great ease and success.
The most frequently used part of our online fleet management system helps to cover fleet maintenance simply and effectively as drivers are asked to carry out a daily vehicle check.
This not only ensures that you are following regulations, but additionally, you can catch any maintenance issues which may make the vehicle unworthy for driving (based on the standards set out by the manufacturer for that make and model of vehicle). This feature as part of the fleet management system sends digitized information directly to the vehicle fleet manager, removing the need for stored paperwork being lost or forgotten as a thing of the past. The main areas which should be covered by a daily vehicle check are:
Historic daily vehicle checks can be accessed to also see if a vehicle:
These types of issues, within a web-based fleet maintenance software solution, can be reviewed and dealt with in order to minimize the number of vehicles that are off the road at any one time as well as planned maintenance which avoids longer time off the road if a fault was to cause a breakdown.
You can then create a simplified workflow off the back of the data to generate a plan to schedule maintenance which will be most suited to limit the disruption to your fleet. This can all be done, with ease, by utilizing fleet monitoring software.
Our breakdown notification feature gives the driver the opportunity to inform the vehicle fleet manager instantly if things don't quite go to plan and an unexpected issue arises from the vehicle in question whilst on the way to or from a job. The processes in place within the fleet management software will ensure that the breakdown services deal with the problem swiftly and that your vehicle will get back on the road as soon as possible.
The price of fuel worldwide has seen meteoric rises in the past year, so the importance of fuel management for your fleet has never been more important. By utilizing our fleet management system, your drivers can quickly and conveniently upload their fuel receipts instantly which updates the vehicle fleet manager on the amount of fuel each driver is purchasing via the business, an important aspect as they need to know if it is more than the miles that the driver is covering. But additionally, these costs are updated along with the mileage and the routes can be recorded, this is where you can look into where significant savings can be made.
By having all of your fleet vehicles tracked on the map, it is easier than ever to see just how your fleet's jobs are progressing and where your workforce is in relation to new jobs that arise throughout the day.
If an urgent job was to arise you can quickly assign the closest member of staff that is available to go deal with the new job as quickly as possible. This is just how powerful our integrated fleet management system is.
If a breakdown was to occur, drivers that are in close proximity to them are able to pick up the slack helping to smooth over jobs that are beginning to run behind schedule.
Customers have often commented on the streamlining the fleet management software provides to them, allowing them to get more done in the day.
This is all because the vehicle fleet manager is able to see the most convenient areas for additional workload whilst utilizing the fleet monitoring software.
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Fleet management software will be your best friend in the event of an accident.
Our system allows the driver to quickly inform the vehicle fleet manager of the problem. This is a detailed accident report, as the driver can either write or vocalize the events by recording a voice note of the incident after it has transpired. This is essential for recalling what happened and just who is at fault for the accident.
Vehicle fleet managers will face a variety of headaches that will cost the business both time and money. But by utilizing RAM Tracking's fleet management system you can help to make these challenges more manageable.
Using our integrated fleet management system allows you to deal with challenges such as:
Our RAM Assist fleet management software app is license based and registration is quick and easy. The app is simple and free to download from the App Store or Google Playstore. Within a matter of minutes, a fleet manager can have all tools at their disposal to help run their vehicles with more organization and efficiency.
GET A QUOTEFleet management software is a fantastic way to optimize your fleet of vehicles. When you properly implement this software properly, you are able to track both the real-time location as well as the status of your fleet of vehicles - it provides you with in-depth information on how much idle time each vehicle has had and when each vehicle requires maintenance.
Fleet management software can help your business save time and money as it can provide your fleet manager with accurate, real-time information on the vehicles in the fleet. This information can then be used to improve the overall productivity of the business - for example, you can proactively optimize the route that drivers are taking on a daily basis to ensure that they hit all of the stops on their route whilst also ensuring that less mileage is covered, reducing the overall fuel consumption.
Common features that come with a fleet management software system include; real-time vehicle tracking, vehicle fuel consumption, maintenance scheduling (allowing you to reduce the amount of time that a vehicle is off the road) - all of these features come together and allow you to ensure your fleet is productive in their day-to-day operations.
You will find that a fleet management software systems are capable of being utilized within both company-owned and leased vehicles. However, we recommend that you do talk to your provider to ensure that the system is suitable for your requirements as we understand that every business' fleet is different. Whether you own your vehicles, lease them or even if you utilize a grey fleet, it's important that you ask the questions up front.
Unfortunately, the cost of a fleet management system is not an easy one to pin down to one number - this is because there are a number of variables that will change the price of the contract. This includes:
We recommend that you speak to your provider upfront about the various requirements of your fleet to ensure that you get an accurate quote.
Fleet management software is available for use within a wide variety of vehicles - so whether your business is full of cars, lorries, vans or more, you will be covered. We do think that it is important that you speak with your provider upfront so they can offer you the right vehicle tracking system which will work best with your fleet. This will help you to save yourself a lot of trouble.
Most fleet management software systems offer real-time tracking capabilities which will allow you to keep a much closer eye on your fleet, whether using the web app or even the mobile app (as long as the provider offers a mobile app). It is important to talk to your provider upfront if this is an important feature for your business.
Most fleet management software systems that are available to you will provide you with a simple way to help optimize your drivers' routes - it is an important feature as it allows you to proactively look into the most efficient route that your driver can take on a daily basis to help reduce the amount of fuel consumption whilst ensuring they are making all of the stops that they need to make. A more efficient route helps you to improve your bottom line.
Yes it can! There are a large volume of fleet management software systems that will allow you to schedule maintenance days for your vehicles. Simply keep track of the vehicle's maintenance days to then plan days that the vehicle will need to be off the road in advance ensuring that you will not have to take a vehicle out of commission without prior warning. This allows drivers to understand their day, get vehicles back on the road quickly and keep your fleet in great working order.
A large majority of features that are offered by a fleet management system will allow you to improve your driver's behaviour behind the wheel. For example, you can look into instances of rapid acceleration, harsh braking, idle time and so much more - this will allow you to take the time to look into the poor habits that your drivers display on a daily basis which allows you to provide them with relevant training to ensure your fleet is both efficient and safe.
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