Fleet management for HGV and logistics companies
Track every truck and trailer, cut empty miles and overnight idling, and give customers live ETAs without the phone ringing. HGV fleet management that shows where each load makes money and where it doesn’t.
The challenge of running HGV operations
Haulage runs on thin margins. A truck that comes home empty, sits three hours waiting to tip or idles all night in a lay-by can turn a profitable load into a loss.
Across a national network of drops, depots and distribution centres, these are the costs that add up:
Diesel costs eating profits
Diesel is one of the biggest costs in haulage, and an engine left idling overnight to heat the cab burns it for nothing. Most operators have no idea how much fuel spend goes this way.
HGVs running empty on return journeys
When you don’t know which trucks will be empty and where, backloads go to someone else and the truck comes home earning nothing.
Customers chasing ETAs all day
The transport office loses hours to calls asking where a load is, and every call to a driver on the motorway is a distraction.
Drivers making extra stops
Personal detours and unauthorised stops add miles and fuel costs you pay for.
Wait time you can't charge for
Trucks can sit for hours at distribution centres waiting to tip. Without geofenced arrival times, you can’t charge for the wait or defend a missed booking slot.
Cannot plan tomorrow's work
Not knowing when drivers will finish today’s routes makes it hard to plan tomorrow’s loads and trailer swaps.
Fleet management software for logistics businesses
Empty miles, waiting time and fuel decide whether a load makes money. HGV fleet tracking shows where every truck and trailer is, what it costs to run and how long it’s sitting still.
GPS truck tracking for HGV fleets
A truck tips at a distribution centre at 2pm. GPS vehicle tracking shows it’s 20 minutes from a waiting backload, so you can take the job instead of sending it home empty.
What you get:
- Idling reports showing where engines run overnight or at services
- Fuel cost, mileage and running cost reports per vehicle
- Route replay comparing planned and actual journeys
- Driver league tables for fuel efficiency and speeding
Dash cams for HGV fleets
HGVs are a favourite target for crash-for-cash fraudsters, who brake sharply in front of a truck and blame the driver. Forward-facing footage shows what really happened.
How this helps:
- Footage that defends drivers against staged accidents and lane-change claims
- AI dash cams flag phone use on long motorway runs, and managers get real-time alerts for speeding and harsh braking
- Evidence that can help keep fleet insurance premiums down
- Real footage from motorway driving and tight yards for driver training
Job management for logistics companies
Collections, drops and trailer swaps all need planning, assigning and recording. Job management keeps every load’s details in one place for drivers and the transport office.
What you can do:
- Schedule collections and drops with addresses and booking slot times for each driver
- See which loads are delivered and which are still on the road
- Capture delivery photos and customer signatures for proof of delivery
- Record arrival and departure times on digital job sheets for every drop
Trailer tracking for logistics operations
Drop trailers move between depots, customer sites and distribution centres, often without a tractor unit attached. Track them independently, so a lost trailer doesn’t leave a truck with nothing to pull.
How trailer tracking works:
- Find trailers across your depot network when you need them for urgent jobs
- Track trailers left at customer sites waiting for loading or unloading
- Monitor which distribution centre each trailer is parked at across your operation
- 120-day battery life keeps trackers working when trailers sit idle between collections
Benefits for logistics companies
Stop paying for wasted idling
Idling reports show which trucks run engines at stops or services, so you can tackle the habit before it shows up on the fuel bill.
Plan better delivery schedules
See how long drivers actually spend at each drop and on the road, helping you create realistic schedules that reduce delays.
Let customers track their own deliveries
Live Share sends your customer a link to a truck’s live location for a set time, so they can check the ETA themselves instead of calling the office.
Fill more backloads
See which trucks are finishing near a collection on the vehicle tracking app, and offer the space before they head home empty.
Charge for waiting time
Arrival and departure times at each distribution centre show exactly how long trucks waited to tip, backing up waiting time charges and missed slot disputes.
Cut vehicle running costs
Financial reports show total costs per vehicle, including fuel, so you can see which HGVs are expensive to run and whether fleet maintenance is the reason.
Logistics companies using RAM
Why logistics companies choose RAM?
Easy driver app access
Twenty years serving logistics
Local support team
Track vehicles and trailers together
Automatic mileage and fuel reports
98% customer retention rate
Over 1,400 hauliers use RAM to cut empty miles, prove waiting time and keep customers updated without the phone ringing.
Common questions from logistics companies
HGV fleet management is how hauliers and logistics companies keep track of their trucks, trailers and drivers across a national network. It covers trailer and truck tracking, connected dash cams and job management, so you can cut empty miles and idling, prove waiting time and keep customers updated.
For operator licence and DVSA requirements, see transport compliance.
Check the GPS timestamp showing when your vehicle arrived at the customer's address. This gives you the exact time with location proof.
Use financial reports to see fuel costs per vehicle and driver league tables to compare fuel efficiency across your team. This shows who's using the most diesel.
Yes. Route Replay shows every stop and the exact route taken. Compare this against delivery addresses to identify unauthorised stops.
Check the live map for an instant ETA, or use Live Share to send the customer a link so they can follow the truck themselves for a set time.
Start with idling reports to cut engine running waste, then use driver league tables to help you focus on the biggest fuel users first. RAM also offers discounted fuel cards to reduce the cost per litre.
Reduce your HGV operating costs
Join over 1,400 logistics companies using RAM for fleet management to track HGV and lorry drivers across routes efficiently.