ArB Tree Care Specialists

RAM Tracking Proves Invaluable During a HMRC Audit

An ArB Tree Care Specialists Case Study

Since 2002, Staffordshire-based ArB Tree Care Specialists has operated in the forestry sector, providing tree surgery services and selling firewood and Christmas trees to both domestic and commercial clients.

Selection Process

Managing Director Anthony Bethell chose RAM Tracking after researching online solutions to monitor his fleet and enhance customer service. After comparing several vehicle tracking specialists, RAM Tracking emerged as the clear winner due to:

• Competitive pricing
• Outstanding customer service

This decision would later prove especially valuable when HMRC announced a spot audit.

Audit Challenge

In 2017, ArB underwent a routine HMRC audit—typically one of the most stressful experiences for any business. HMRC specifically requested:

• Documentation of vehicle usage
• Evidence of vehicle storage locations
• Detailed records of the Managing Director's company car usage

Comprehensive Solution

With RAM Tracking installed on Anthony's company vehicle, he confidently provided HMRC with a complete usage history immediately upon request. The system's dual-fob activation allowed him to designate trips as either business or personal with minimal effort.

As a busy executive, Anthony benefited from:

• Elimination of manual record-keeping
• Significant time savings
• Reduced audit-related stress
• Prevention of substantial additional tax liabilities

Financial Impact

ArB noted: "Without these automated processes, it may have resulted in him being charged even more tax, which could have resulted in £1000s as well as additional admin resource that we would have needed to keep the manual logs in check!"

Additional Business Benefits

Beyond audit protection, RAM Tracking delivered:

• More accurate customer billing through precise mileage tracking
• Substantial reduction in paperwork and administration
• Automated reporting capabilities
• Proactive alert system
• Improved time-on-site monitoring
• Enhanced billing accuracy

The system not only protected ArB during their audit but continues to streamline operations and improve customer service delivery.#

Protect Your Business Today

Don't wait for an HMRC audit to discover the value of comprehensive fleet tracking. Contact RAM Tracking today to learn how our solutions can safeguard your business while improving operational efficiency and customer satisfaction.

Call 0330 100 3622 to get a quote for your business.