By RAM Tracking on 14 Dec 2023

How Does a Company Fuel Card Work?

These specialised fuel cards are issued by companies to their employees for the purpose of reducing fuel expenses associated with business-related travel.

The operational mechanism of company fuel cards is straightforward: drivers simply present the fuel card at the designated fuel stations to recieve discounts when filling up. 

What are the advantages of company fuel cards?

In addition to removing the necessity for owner-operators and employees to initially pay for fuel and then go through the paper reimbursement process, RAM Tracking software and bp streamline this process by:

  • Economical fuel buying: The exclusive use of RAM Tracking bp fuel cards at bp fuel stations creates significant cost savings for businesses, with the average price per litre being up to 10 pence lower compared to other fuel sources.
  • Streamlined admin processes: Eliminate the manual refunding of fuel purchases and receipts, reducing the need for extensive administrative efforts with RAM’s handy receipt capture technology on the driver app.

How to use a business fuel card.

Here's a comprehensive step-by-step guide on how to seamlessly use your bp fuel card:

  • Choose a bp petrol station: Drive up to any petrol station within the network covered by your bp fuel card.
  • Fuel up your work vehicle: Fill your work vehicle with the necessary amount of fuel to meet your operational requirements.
  • Present your fuel card to the cashier: Hand over your fuel card to the petrol station cashier. This step initiates the secure and efficient payment process.
  • Enter your unique PIN: At the point of sale (POS) terminal, you'll be prompted to input your unique Personal Identification Number (PIN). This PIN ensures the security of the transaction and validates your authorisation.
  • Provide mileage details (if required): Some businesses mandate the recording of mileage for tracking and reporting purposes. If applicable, provide the necessary mileage information as prompted.
  • Payment processing by the cashier: The cashier will then proceed to process the payment using the details provided. This step involves verifying the transaction and ensuring that it aligns with the terms of use associated with your fuel card.
  • Transaction authorisation: Following the payment processing, you'll be requested to authorise the transaction by providing your signature. This final confirmation further enhances the security measures in place, adding an extra layer of authentication to the completed fuel purchase.

By following these straightforward steps, you can make efficient use of your fuel card, streamlining the fuelling process for your work vehicle while ensuring secure and accountable transactions at affiliated bp petrol stations.

How will my company benefit from fuel cards?

  • Increased security: Fuel cards come equipped with enhanced security features, such as PIN numbers and transaction authorisation, minimising the risk of unauthorised or fraudulent usage. This increased security not only protects businesses from potential financial losses but also introduces confidence among users, assuring them of a secure and controlled transaction process.
  • Better organisation: The use of RAM Tracking bp fuel cards facilitates better organisation within companies by providing a centralised system for tracking and managing fuel expenses. With detailed:

          - Transaction reports

          - Digital records.

Businesses can easily organise and analyse fuel-related expenses. This streamlined approach enhances financial oversight and simplifies the overall process of budgeting and expense management.

  • Fleet management integrations: Our bp fuel cards can be integrated with fleet management systems. This seamless integration allows businesses to consolidate data on fuel usage, vehicle performance, and driver behaviour. By combining fuel card data with fleet management insights, companies can:

- Optimise routes.

- Enhance vehicle maintenance planning.

- Implement strategies to improve overall fleet efficiency.

  • Cost Savings: Perhaps one of the most compelling benefits of fuel cards is the potential for cost savings. Our bp cards give you up to 10p off per litre!
  • Streamlined administrative processes.
  • Better organisation.
  • Enhanced fleet management.

Contribute to overall operational efficiency, further driving down costs for businesses.

Fuel cards offer a comprehensive suite of benefits, ranging from:

  • Increased choice and security to improved organisation.
  • Reduced administrative burdens.
  • Seamless fleet management integrations.
  • Tangible cost savings.

The adoption of fuel cards represents a strategic move for businesses looking to enhance financial control, optimise operations, and maximise efficiency in their fuel-related processes.

Conclusion

The adoption of business fuel cards, such as the RAM Tracking bp fuel card, is a strategic and comprehensive solution for companies seeking to revolutionise their fuel management processes. These specialised cards:

  • Streamline the payment process for drivers.
  • Deliver a host of advantages that contribute to overall operational efficiency and cost-effectiveness.

RAM Tracking software, in conjunction with bp, further enhances this efficiency by providing economical fuel buying options, with potential savings of up to 10 pence per litre compared to other fuel cards. This not only directly impacts the bottom line but also ensures a reliable and cost-effective fuel supply for business-related travel.

The integration of fuel cards with fleet management systems proves to be a game-changer. This integration empowers businesses with:

  • Comprehensive insights into fuel usage.
  • Vehicle performance insights.
  • Measuring driver behaviour.

By optimising routes, enhancing vehicle maintenance planning, and implementing efficiency strategies, companies can maximise the productivity of their fleets.

The combination of:

  • Streamlined administrative processes.
  • Better organisation.
  • Enhanced fleet management.
  • Direct cost savings.

Positions fuel cards as a strategic asset for businesses looking to enhance processes. In essence, the adoption of fuel cards represents a forward-thinking approach for businesses aiming to navigate the complexities of fuel management with agility and cost-effectiveness.

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