By RAM Tracking on 11 Sep 2025
Michael Hoyle, Head of Account Management at RAM Tracking
Running a fleet means you’ve always got something to keep an eye on: services, MOTs, inspections, tyres, and oil changes. It’s a long list, and if anything gets missed, it can quickly turn into a bigger problem.
That’s why many businesses now rely on automated fleet maintenance alerts from RAM Tracking. These smart, real-time notifications let you know exactly when each vehicle needs attention, helping you plan ahead, reduce admin, and keep your vehicles on the road.
Instead of relying on spreadsheets, notebooks or calendar reminders, RAM Tracking monitors each vehicle’s mileage and service history. When it’s time for an MOT, service, or inspection, the system automatically sends you a notification.
These alerts are fully customisable and triggered by real-time data, so they’re not just based on fixed dates; they’re based on how the vehicle is actually being used.
It’s a simple way to stay on top of routine maintenance, avoid downtime, and reduce the risk of unexpected repair bills.
Staying on top of servicing doesn’t just protect the vehicle; it protects your business. A missed service can lead to wear and tear building up, causing bigger issues down the line. A missed MOT could mean a vehicle can’t go out on the road. And missed checks can leave you open to compliance risks.
Using automated reminders means:
You stay ahead of routine maintenance
Issues are spotted and sorted earlier
Vehicles are safer and off the road less
Maintenance becomes proactive, not reactive
Regular, planned servicing is almost always cheaper than reacting to problems after they occur.
If you're still relying on spreadsheets or hand-written logs, you're not alone. But manual systems often fall down when things get busy. That’s when missed services, lapsed MOTs or forgotten tyre checks start to slip through the net.
Manual processes also make it harder to prove compliance, especially if the DVSA ever audits you.
RAM Tracking solves this by putting everything in one place. No chasing paperwork, no cross-referencing files, just a clear view of what’s due and when.
When a vehicle is added to the RAM Tracking platform, you can set service intervals and expiry dates for key maintenance tasks, such as:
MOT due dates
Service intervals based on mileage
Tax or insurance expiry dates
Lease or warranty end dates
The system tracks usage in real time and alerts you before anything is overdue. You can view upcoming tasks in your dashboard, track service history, and get a complete picture of how well your fleet is being maintained.
It’s designed to remove stress from your day-to-day, while helping your team stay focused on more important tasks.
Every fleet runs differently. That’s why you can tailor alerts to suit different vehicles, jobs or schedules. Whether it’s a brake check every few months or a service every 10,000 miles, you set the rules.
You control which alerts are set, how often they appear, and who receives them.
And because it’s all built into your existing fleet tracking dashboard, there’s no need to juggle between different systems.
Fleet managers using RAM Tracking often see:
Less time spent managing service schedules
Fewer breakdowns and missed jobs
Reduced vehicle downtime
Better visibility across their entire fleet
Long-term savings through preventative maintenance
By knowing what’s due and planning ahead, you can avoid last-minute garage visits, missed jobs, and costly repairs.
On average, customers save up to £286 per vehicle, per month by reducing emergency repairs, improving service planning, and keeping vehicles on the road. Routine maintenance is carried out on time, avoiding the knock-on effects of unexpected breakdowns or missed inspections.
CK Rail has eliminated over 50 hours of unplanned vehicle downtime each month by switching to automated alerts. With better visibility of upcoming MOTs, inspections and services, their team can schedule work in without disruption.
Higham Roofing & Construction also saw major benefits after implementing RAM Tracking. Their maintenance process is now more efficient, downtime has been reduced, and they’ve cut the cost of unexpected repairs by staying ahead of routine servicing.
For businesses that need to meet DVSA standards or maintain their operator licence, keeping clear, up-to-date maintenance records is essential.
RAM Tracking helps by storing your full service history digitally, tracking completed tasks, and flagging upcoming deadlines. If you need to show proof during an audit, it’s all there, clean, simple and fully accessible.
By using our fleet management app, you can combine automated reminders with daily vehicle checks submitted by your drivers. Any faults or defects they log will be linked to your maintenance dashboard, so you can take action straight away.
Maintenance alerts are just one part of the wider RAM Tracking fleet management system. You can manage your vehicles, track performance, schedule jobs, and monitor driver behaviour, all from a single platform.
It’s designed to keep your fleet moving and give you more control over how it runs day to day.
If you’re still relying on manual tracking or guesswork, it’s easy to miss important tasks. With RAM Tracking, everything’s automated, helping you avoid unexpected costs, improve reliability, and protect your bottom line.
Get a quote today and find out how much your business could save with automated maintenance reminders.
How much does it cost?
Automated maintenance alerts are included in RAM Tracking's pricing packages. The cost benefits outweigh the initial purchase price.
What if I still miss a deadline?
The system keeps sending reminders until tasks are completed. Having automated alerts shows the DVSA that you have proper maintenance planning in place.
Is it DVSA compliant?
Yes. RAM Tracking meets all DVSA requirements and keeps digital records that satisfy compliance checks.
Can I set different alerts for different vehicles?
Yes. You can customise service intervals and alert timing for each vehicle type in your fleet.
Michael Hoyle is the Head of Account Management at RAM Tracking, where he leverages over 7 years of industry experience to drive customer success and operational excellence.
With a deep understanding of fleet management solutions and vehicle tracking technology, Michael has established himself as a trusted leader in the telematics space.
His customer-centric approach and analytical mindset have helped countless businesses optimise operations, reduce costs, and improve efficiency.
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